Administration, Clerical and Administrative

Female Office Administrator – Dubai, UAE

Full Time
Dubai, United Arab Emirates
Posted 4 weeks ago

Role Summary:
The Office Administrator will provide administrative support to our office personnel. She will work closely with different teams handling clerical duties, coordinating calendars, and organizing meetings.

Location: Dubai, UAE

Industry: Real Estate

Schedule: Monday – Saturday / 9:30 – 6:30

Primary Duties and Responsibilities:
• Welcome and greet visitors and direct them to the relevant office/personnel;
• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations;
• Schedule and attend meetings, create agendas and takes minutes;
• Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings;
• Maintain general office files, including job files, vendor files, and other files related to the company’s operations;
• Order, store and distribute office supplies, equipment, and furniture;
• Oversee the maintenance of office facilities, and equipment;
• In charge of Letter generation / HR memos;
• Handle Travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations;
• Photocopy and print various documents, sometimes on behalf of other colleagues;
• Organize and store paperwork, documents and computer-based information;
• Support company leadership and supervise administrative department activities for staff members;
• Arrange both internal and external events;
• Maintain the company social media accounts;
• Provide accounting support with some data entry when needed;
• Provide administrative support to Property Consultants and Senior Management;
• Perform administrative functions of the human resources department;
• Assist in creating and maintaining employee records (personal data, organizational structure) and employee handbook;
• Collaborate with the HR team and assist in tasks related to new hires and on-boarding.

Skills and Qualifications:
• Diploma in a relevant field
• Minimum 3 years of experience in a similar role;
• Experience in Real Estate is a plus;
• Fluent in spoken and written English; Arabic is a plus;
• Strong interpersonal and time management skills;
• Organized and self-motivated;
• Capable of working under pressure;
• String knowledge in Microsoft Office (Windows, Excel, Office, PowerPoint), ideally Office 365.

Job Features

Job CategoryAdministration, Clerical and Administrative

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